Every charge posted. Every payment tracked. Books always balanced.
From the moment a guest checks in to the final invoice at checkout. folios, bills, tax invoices, and journal entries are handled automatically. Double-entry accounting built into your PMS, not bolted on from a spreadsheet.
The real problem
Your billing lives in one system. Your accounting in another.
Room charges in the PMS. Payments in a separate gateway. Invoices in a spreadsheet. Journal entries in Tally or QuickBooks. Every month, your accountant spends days reconciling numbers that should have been correct from the start. And when a guest disputes a charge? Good luck finding the trail.
Revenue leakage is invisible
Minibar charges forgotten. Late checkout fees not posted. Room service billed to the wrong folio. You don't know what you're losing.
Month-end is a nightmare
Reconciling PMS data with your accounting software takes days. Discrepancies are found weeks after they happened.
Tax compliance is manual
Tax component breakdowns, slab calculations, and invoice formatting. all done by hand. One mistake means a compliance issue.
No audit trail
Who posted that charge? When was the payment collected? Was the discount authorised? Without a trail, disputes are unresolvable.
Accounting that runs itself
Every transaction creates a journal entry. Automatically.
KeyIO doesn't just track charges and payments. it maintains a complete double-entry accounting system. Every room charge, every payment, every refund creates the corresponding journal entry. Your books are always balanced, always current.
Automated folio management
Folios are created at check-in and track every charge. room, F&B, spa, laundry, minibar. Charges post automatically from connected modules. Nothing falls through.
Double-entry journal entries
Every financial transaction creates a balanced journal entry. Room charge? Dr Guest AR, Cr Room Revenue. Payment? Dr Cash, Cr Guest AR. Always balanced, always auditable.
Tax-compliant invoices
Tax-compliant invoices with full component breakdowns generated automatically at checkout. Emailed to guests with a secure download link. Credit notes for adjustments.
Every payment method
Cash, cards (Visa, Mastercard, Amex), UPI, bank transfers, mobile wallets, vouchers, deposits, and channel-prepaid. Each mapped to the correct accounting ledger.
Split bills & folio transfers
Guest wants to split the bill? Transfer charges between folios, apply deposits, settle partial amounts. The folio closes only when the balance hits zero.
Complete audit trail
Every charge, payment, discount, and refund is logged with who did it, when, and why. Disputes are resolved in seconds, not days. Full financial year management with period closing.
From check-in to invoice
The complete financial lifecycle in one system .
A folio isn't just a list of charges. It's the financial story of a guest's stay. from the first room charge to the final settlement. KeyIO manages every step so your team focuses on guests, not spreadsheets.
Folio opens at check-in
Room charges, taxes, and package inclusions are posted automatically. The folio is live from the moment the guest arrives.
Charges accumulate during the stay
Restaurant bills, room service, minibar, spa. charges from connected modules post to the folio automatically. Manual charges for anything else.
Bill generated at checkout
An itemised bill with tax breakdowns is generated. The guest reviews, pays, and the folio balance hits zero. No loose ends.
Tax invoice emailed automatically
A compliant tax invoice with your property's branding, tax registration, and component breakdowns is generated and emailed with a secure download link.
No more reconciliation
Your PMS and your accounting are the same system.
Most hotels export data from their PMS into separate accounting software. That export is where numbers get lost, entries get duplicated, and month-end becomes a multi-day ordeal. KeyIO eliminates the export entirely.
Every charge creates a journal entry in real time. no batch exports, no end-of-day processing
Chart of accounts set up automatically during property registration. revenue, assets, liabilities, expenses
Departmental reporting built in. revenue by room type, F&B outlet, or cost centre
Financial year management with proper period closing. no transactions posted to closed periods
OTA settlement tracking. know exactly what each channel owes you and when
See how built-in accounting eliminates month-end chaos
Book a demo and we'll walk you through folios, invoices, journal entries, and financial reporting. using your property's actual charge types and tax structure.